Whether you have been put in charge of organising the office party or your own wedding, you will certainly feel the pressure to deliver. Whatever the event, the need for diligent planning will quickly make itself apparent. Having planned a vast range of different types of events in our time; we thought we would give our first-timers a helping hand.  Below are our top tools for success.

A digital diary  

From calls and meetings with potential vendors to vital dates such as ‘invite send day’, it is important to manage your time wisely as an event planner. The key to success is very much planning ahead, organising as much as you can in advance. By doing so you will secure availability as well as the best prices.   

Social media   

From seeking the advice of your ‘Friends’ to reading online reviews of a potential vendor, Social Media will prove a saving grace throughout the event-planning process.  

Facebook – As B2C platform, Facebook can be great for reading reviews on venues and inboxing friends for advice. 

Twitter – Twitter can be used to promote your event. From running competitions for tickets to sharing updates 

LinkedIn – As a platform that connects professionals, LinkedIn can provide very beneficial for event planners. Allowing you to search and directly message people you want to work with 

Pinterest – If this is your first event, you will have so many ideas flying around in your head. Pinterest allows you to collate these ideas in boards. Allowing you to gather ideas on décor, drinks, entertainment and much more; Pinterest can ensure no good ideas get lost.  

Project management system 

If a large-scale event, there will be many people involved. Form bar staff and caterers to hosts and concierge. Whilst all having different roles, they all need to perform as a cog in the wheel, coming together to create a well thought out, successful event. We would highly recommend using an online project management system, ensuring everyone is on the same page. Our top recommendations would be: 

  • Trello
  • Asana
  • WorkflowMax
  • Wrike
  • Smartsheet 

For more information on how we can help your event run smoothly; contact us today.